Thursday, September 17, 2015

Microsoft OneNote: A Nice Freeware Tool

There are a couple of free (for personal use) PC tools/apps that I've relied on over the last few years: Local Website Archive, which allowed me to store copies of webpages, and Readability, a utility which declutters a webpage.  (I should note that it looks like Aignes recently revised LWA, and I have not test-installed it yet. LWA, like Thunderbird, stores data in the user account AppData folder; a typical restore would be to install the application on the target PC and then (with the application down) restore the relevant backup directory to the target directory. I ran into minor usability issues (e.g., browser/URL integration) beyond the scope of this post and more recently started saving pdf copies of webpages which were more universally viewable and convertible.) Readability gets rid of the distracting ads on a webpage (and you can do a pdf-print of the result, which is convenient, because it embeds the original webpage link). Readability also has a free online account where you can store articles for later viewing and also allows you to email article links to your account.

Microsoft has a free OneNote desktop utility (see onenote.com) with integrated online notebook access that synchronizes nicely with OneDrive and a browser plugin, OneNote Clipper. Now it's beyond the scope of this post to describe all of its functionality, but I simply want to point out one sample application, an integration of what I've been using it for, which combines the functionality. Basically think of a notebook as a collection of categories called sections  (Your default notebook could have a single section called QuickNotes; you can easily rename your notebook name and sections and add sections.) I would add a number of webpage categories: e.g., tech tips, health, recipes, politics, news, email (which I'll discuss shortly), and some catchall section, say misc.

Now when I come across something of interest, e.g., I wanted to import my Google calendar data for my thumbdrive portable PIM, a simple Google search yielded a short clippable procedure. I invoke my OneNote Clipper icon to the right of my browser address bar, if necessary, log onto One Note Online, then click on the region select icon, click and drag the mouse over the relevant summary on the Google search page, and then choose to store the clip in the tech tips section of my notebook (via the menu arrow). If for some reason I'm in a hurry and don't have time to create a new section for the clip, I could save it to my misc section and later create the section and drag-and-drop the clip from my misc section to the new section.

There are other options for the Clipper. Suppose that I really liked George Will's current Washington Post column posted online. I can choose the Article option of the Clipper and the result is similar to a Readability declutter of the webpage. I then store it in the politics section of my notebook. (There are subtle differences between OneNote online and the desktop application: the sections are vertically stacked online but horizontally tabbed on the desktop).

Finally, there's a convenient way to send emails to OneNote from your registered email accounts. Say, for example, your travel itinerary was mailed to your primary home email account. You can simply forward your email to your OneNote account, i.e., me@onenote.com. (You first need to confirm your email account and select/activate it online and identify your target section on your OneNote configuration page, a one-time procedure. Repeat the procedure for any additional personal email accounts you wish to integrate with OneNote.) OneNote also allows you to identify a non-default section via your email header, say, for example, if you had a preexisting travel section in your notebook.